Employee Provident Funds Registration, or PFs, are retirement savings plans that are offered by the government to all salaried Indian workers. A fixed interest rate is paid on these funds.
An employee provident fund is an additional benefit given by the employer to his/her employees above and beyond their basic salary.
As part of the PF registration process, establishments contribute a certain percentage. Employees have their contributions deducted from their salary. In addition, employers need to register their employees with EPF. The employees themselves cannot do this.
For details on how to register as an employer for EPF, read on to learn the steps involved.
How to Register for EPF
The steps for EPF registration are given below for employers who wish to register:
Step 1: Registering a company with EPF
Register your company using EPFO’s web portal. The unified portal’s home page offers the option of ‘Establishment Registration.’ Select this.
Step 2: Download the manual
If you click the button to register establishments, the page will redirect to https://registration.shramsuvidha.gov.in/user/register. You may download the user manual by following this link. This manual should be read thoroughly before registering if you are new to the process.
Step 3: Register with the Unified Shram Suvidha Portal
You can sign up on EPFO’s Unified Shram Suvidha Portal (USSP) after reviewing this user manual. USSP’s sign-up page will appear once you click the ‘Establishment Registration’ tab located on the home page. Click the Register tab.
After clicking the ‘Sign Up’ button, a form will appear asking for your name, a verification code for your mobile number, and your email. Make sure all details are correct to set up your account.
Step 4: Completing the registration form
Access the USSP and click the tab that says ‘Registration for EPFO-ESIC v1.1’ on the left side of the screen. Then, click on the option displayed as ‘Apply for New Registration’ on the right-hand side of the screen.
When clicking on this link, you’ll find two options, namely the Employees’ Provident Fund and Miscellaneous Provision Act 1952 and the Employees’ State Insurance Act 1948. If you are the employer, you should select the ‘Employee’s Provident Fund and Miscellaneous Provision Act 1952’ and click ‘Submit’.
After clicking the button that says ‘Submit,’ a page displaying the EPFO registration form will appear. During this step, you must input information about employment details, branches or divisions, contact persons, establishment details, activities, and identifiers.
Step 5: Attaching your DSC
Following completion of the above registration form and attach all necessary documents, a copy of the employer’s DSC or Digital Signature Certificate should be uploaded and attached to it. You will receive a confirmation email from the Unified Shram Suvidha Platform when you have successfully uploaded the DSC confirming that EPF registration has been completed.
Who is eligible to register with the EPF?
An establishment must register with the EPF if it meets the following criteria:
- Factory, which employs 20 or more people.
- Any other establishment with 20 employees or more or a class of similar establishments specified by the central government.
After recruiting twenty employees, employers must register for EPF, otherwise, they may face penalties. A registered organization whose employee strength drops below the minimum threshold also remains under the Act’s provisions.
After giving a notice of 2 months regarding mandatory registration, the Central Government may apply provisions to organizations with less than 20 employees.
Organizations with fewer than 20 employees may have to register for EPF, but that is a voluntary process.
Registration of EPF Documents
Below is a list of the documents that employers need to attach to the ETPF registration form:
- Statement of bank accounts or canceled checks
- A digital signature is required for Directors, Partners, and Proprietors
- If applicable, the agreement for renting, leasing, or hiring
- The PAN card of a partner, director, or proprietor
- The Aadhaar card of a director, partner, or proprietor
- Tax certificates, shop and establishment certificates, or government licenses are all valid for the establishment.
- The address proof of the registered office is a water bill, an electricity bill, or a telephone bill (no older than two months).
EPF Registration is Important for Employers?
TDS from a salaried employee’s salary is deducted from their EPF account, so employers must register employees. Furthermore, the remittances can only be processed after the employers generate challans through the EPFO employer portal. Employers have no choice but to go through this procedure.
By now, you have probably figured out how to register your EPF by now. If your establishment is eligible for EPF registration, go ahead and complete the entire process.